Structure of newspaper organisation and news section

Various departments in newspaper organisation

   Content developed by Shivangi Sisodia

Most newspapers have four main departments devoted to publishing the newspaper itself—

Various departments in newspaper organisation
1. Editorial Department-
  • Responsible for gathering news, interpretation of news and shortlisting news features.
  • The editors in this department include like the photo editor, the design editor, and the layout editor, etc.
  • The editor of the newspaper alone cannot handle the work and is therefore assisted by chief correspondent, Resident editors, Managing Editors Dy. Editors, Asst. Editors, Sub Editors, photographers, cartoonists, feature writers.

3. Circulation Department-

  • It looks after the circulation or distribution of copies of the newspaper.

Three main responsibilities-

  • Selling the Paper.
  • Delivering it to retailers.
  • Collecting data from subscribers.

2. Advertising Department-


  • Very important department in the revenue generation aspect.
  • It looks after collecting advertisements that are placed in every newspaper edition.
  • The sector looks into classified ads, local, national, real estate ads, the law adds.

4. Printing Press-

  • Production aspects of the newspaper.
  • Installation and maintenance of machines,
  • Compiling the data into the newspaper format and then putting it on paper.
  • Example- printing plate preparation, printing, cutting, folding, etc.
Role of editorial department in newspaper organisation
Role of advertising department in newspaper organisation
Responsibility of circulation department in newspaper organisation
Responsibility of printing department in newspaper organisation

Although they are frequently referred to by a variety of other names—as well as the non-newspaper-specific departments also found.

  1. Additional Departments
  2. Administrative Department
  3. Accounting Department
  4. Personnel Department
  5. Legal Department
  6. PR Department
  7. Store department
  8. Internet Department
Responsibility of administrative department in newspaper organisation
Responsibility of Store department in newspaper organisation
IT department in newspaper organisation

1. Administrative Department

It looks after general administration work. The task includes work allotment of staff, workforce training, and promotion, maintaining leave and other records and managing other departments.

2. Accounting Department-

Billing, maintaining balance sheet, payment, budgeting, financial collections receipts expenses, providing finance to all departments and calculating revenue expenses and profits are taken care of here.

3. Personnel Department-

Recruitment, training, promotions, transfer, retirements are taken care of here.

4. Legal Department

Taken care of legal problems like defamation, libel, etc.

5. PR Department-

Tries to create and sustain a positive image for the newspaper.

6. Store department-

It looks after the storage work and It maintains and keeps a record of the stocks of raw material (paper, ink, stencils, etc) and finished goods (the printed newspaper).

7. Internet Department-

Sharing the news on social media.

News Section

The news section is divided into two parts.

  1. The Reporters’ room
  2. The Newsroom


  • The newsroom is the nerve center of the entire activity in a newspaper.
  • News editor heads the newsroom.

Inside the newsroom

  1. Editor
  2. Chief Editor
  3. Deputy news editor
  4. Chief Sub Editor
  5. Senior Sub Editor
  6. Sub Editor
  • Editor– The person who selects the content for the newspaper is usually referred to as the editor.
  • Chief Editor/ Editor-in-chief- It is the one who heads the newsroom. They also plan and direct day-to-day operations.
  • Chief Sub Editors- look after the smooth functioning of the news desk. The news desk usually operates in shifts. A chief editor heads each shift.

Reporter’s Room

Different beats are allocated like sports, fashion, crime, etc. and reporters cover the story as per their assigned beats.

  • Chief Reporter– head of the reporters or
    reporting’s room.
  • Senior Reporter– Experienced reporter.
  • City Reporter- The city desk reporter,
    who is responsible for the paper’s local content, looks over the story, makes
    additional changes if necessary, and sends it over to the news desk.
  • Correspondents- The section of national
    and international news, generally the first part of the paper, is compiled from
    correspondents who send in their stories electronically, usually via intern or
    online, to the editorial desk.
Note- For small newspapers, a single editor may be
responsible for all content areas. At large newspapers, the most senior editor
is in overall charge of the publication.
  • Beat:- Journalists often specialize in a subject area, called a beat, such as sports, religion, lifestyle, arts or science.
  • Columnists are journalists who write regular articles recounting their personal opinions and experience it can politics, stories of general nature, etc.
  • Feature writers:- Reporters writing longer, less news-oriented articles may be called feature writers.
  • Editorial content:- The portion of the newspaper that is not advertising is called editorial content, editorial matter, or simply editorial, although the last term is also used to refer specifically to those articles in which the newspaper and its guest writers express their opinions.

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